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HVAC

Simple HVAC software for solo pros and small teams

Run your heating and cooling business with FieldVibe: manage service calls, maintenance visits, customer history, quotes, reminders, invoices, and payments from one app.

Get started — it's free

4.8 out of 5 stars on App Store, Google Play, Capterra

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Simple HVAC software for solo pros and small teams

From service request to paid HVAC job

Website → Work requests → Quote → Schedule → Reminders → Invoice → Get paid → Reviews

Trusted by HVAC pros

FieldVibe helps me run my HVAC business like no other. With its clean job scheduling and easy staff management, it's the best HVAC app for a small company like ours!
Alex GunnHot&Cold Breeze LLC

Why HVAC pros choose FieldVibe

From emergency breakdowns to follow-up visits, HVAC work requires flexibility and speed. FieldVibe is field service software built for both sides of that job, not the complex systems designed for large HVAC companies. Client requests through your free website turn into quotes, scheduled visits, reminders, invoices, and payments, without juggling separate apps.

Fast job scheduling for service calls

HVAC service jobs often involve urgent repairs, routine maintenances, or a follow-up install. FieldVibe keeps everything organized.

  • Create jobs in seconds with client info, notes, and location
  • Track visits with clear statuses: Upcoming, Completed, Canceled, or No-Show
  • Keep all job details, tasks, and notes in one place
  • Instantly reschedule or reassign visits when plans change

Reduce no-shows with automated text reminders

Missed appointments cost you valuable time. FieldVibe helps HVAC businesses keep clients on schedule.

  • Automated text reminders reduce no-shows
  • Send from your own number or a dedicated FieldVibe number
  • Customizable message templates for a professional tone
  • Clients appreciate reminders and see you as more reliable

Centralized client records in the cloud

HVAC professionals need quick access to job history and client details. FieldVibe keeps it all safe in the cloud.

  • Store client info - phone, address, and service notes
  • Add job details like photos, signatures, and time logs
  • Access complete job history instantly from mobile or desktop
  • Never lose track of past repairs or maintenance visits

Simple staff scheduling for HVAC crews

Small HVAC crews need to stay in sync. FieldVibe makes it easy.

  • Invite techs to join your FieldVibe account
  • Assign jobs individually or to multiple staff members
  • Control permissions - techs see only their schedule, admins see all

Free website for your HVAC business

Create a free professional website for your HVAC business with FieldVibe. No developer. No Wordpress. No hosting fees.

  • Show your HVAC services, business info, and photos of your work
  • Put your website link on Google Business, Facebook, Instagram, or share it directly with potential clients
  • Homeowners can submit their service requests through your website
  • Every request lands directly in FieldVibe, ready to review and turn into a quote or job

Win more HVAC jobs with professional Quotes

Create and send professional HVAC quotes for repairs, installations, or maintenance from your phone, tablet, or computer.

  • Build quotes in seconds: Add services with clear pricing, discounts, taxes, and deposits.
  • Professional delivery: Share a clean PDF or a direct link via text or email so you look like a top-tier contractor.
  • Review and accept: Clients check the details and approve the work.
  • Turn it into a job: Convert approved quotes into scheduled HVAC visits in seconds

Invoicing and payments for your HVAC business

Make billing effortless whether you are finishing a seasonal tune-up or a complex unit repair.

  • Turn jobs into invoices instantly: Convert completed service visits or accepted replacement quotes into invoices in two taps.
  • Text or email invoices: Send direct invoice payment links so clients can view details and pay online in seconds
  • Get paid online: Clients can pay directly from their phone or desktop, using their preferred method: card, Apple Pay, Google Pay or bank transfer
  • Track unpaid accounts at a glance: Always know which invoices are paid, pending, or past due

Client reviews for your HVAC business

After completing an HVAC job, ask your clients for a review directly from FieldVibe. Positive reviews help other homeowners trust your heating and cooling services.

  • Ask for review by text: Send a simple review link after finishing an HVAC repair or installation.
  • Collect star ratings and feedback: Clients rate your HVAC service and can leave a short comment.
  • Share reviews online: Promote your best HVAC reviews on Facebook and Instagram to attract more homeowners.

Frequently asked questions

Yes, FieldVibe offers a free-forever Solo plan for independent HVAC technicians and solo contractors. It features unlimited scheduling, client tracking, manual SMS reminders, and a free website to collect service requests with no monthly subscription fees.

Yes, FieldVibe supports single-day emergency repairs as well as multi-visit jobs requiring diagnostic calls, part installations, and final system testing under one work order.

Yes, FieldVibe simplifies seasonal maintenance programs by allowing you to schedule recurring spring AC tune-ups and fall heating inspections with automated reminders.

Yes, you can log equipment model numbers, filter sizes, past repair logs, site photos, and customer signatures inside every client's permanent digital history.

Yes, every account includes a free business website where customers can submit online service requests for system maintenance or repair calls 24/7.

Yes, on paid plans, you can build professional quotes for system replacements, duct repairs, or compressor swaps with custom line items, taxes, and discounts, converting approved estimates into scheduled jobs in two taps.

Yes, completed HVAC service visits convert directly into invoices on FieldVibe's paid plans, enabling clients to pay online via credit card, Apple Pay, Google Pay, or bank transfer.

Yes, FieldVibe syncs real-time data across iPhone, Android, tablets, and web browsers, allowing techs to manage calls on site and process invoices from desktop computers.

Simple field service software for solo HVAC pros and small teams

Get started - it's free